FLO-CERT GmbH is the independent international certifier for Fairtrade and offers verification and certification services to supply chains in order to support their development and to improve sustainable production.

 

The sustainability services range from providing assurance about compliance with social standards to measuring the product carbon footprint ofconsumer products.


With over 2000 clients in more than 70 countries, and staff and auditors on five continents, FLO-CERT has become one of the world’s leading social certification bodies, offering services that further the mission of empowering disadvantaged producers in the global South.

 

FLO-CERT GmbH currently has the following vacancy located in Bonn, Germany to support the Chief Executive Officer (CEO) and its Supervisory Board.

 

 

TITLE

Executive Assistant (m/f)

'Assistenz / Referent der Geschäftsleitung' (m/w)

 

 

FUNCTION

As an Executive Assistant you will provide secretarial and administrative support service to the CEO and the members of the Supervisory Board of FLO-CERT. Furthermore, the Executive Assistant will assist the CEO in the coordination and communication with external and internal business partners, stakeholders and public authorities as well as in the optimization of business processes and quality management.
Key responsibilities also include acting as first point of contact and directing enquiries proactively and appropriately, organizing meetings and projects, appointments and travel arrangements as requested and maintaining the diary accurately. Take proactive steps to ensure that best practice and coordination is seamless across all interfaces. The Executive Assistant should be versed and skilled to work in dynamic but friendly and multi-national working environment.

CORE RESPONSIBILITIES

  • Assist the CEO in the area of key account communication as well as in the
    coordination of projects and development of business processes
  • Perform a wide variety of clerical and administrative duties supporting proactively
    the company's CEO and its Supervisory Board

TASKS

  • Assist the CEO in external and internal communications matters including responding
    to stakeholder inquiries and public authorities
  • Assist in and coordinate international and cross-functional projects
  • Assist with the preparation of presentations and narrative documentation
  • Manage the CEO’s schedule, meetings and travel arrangements including to screen
    and prioritize the CEO`s mail and phone calls
  • Manage meetings agendas and materials (including the Supervisory Board)
  • Take meeting minutes and provide post-meeting follow-up notes
  • Research and write memos or reports
  • Maintain an effective computer based filing system and manual filing systems
    where appropriate

REPORTING TO


Chief Executive Officer

 

REQUIRED QUALIFICATIONS

Necessary:

  • Professional education as Management Assistant, Foreign/ Multi-lingual secretary,
    Office clerk, Office Administrator or any other related qualification
  • At least 3 years previous experience as an executive assistant, personal secretary
    or equivalent position
  • Profound experiences in corporate communications
  • Excellent organizational and planning skills as well as the ability to multi-task
  • Strong initiative and consistency in precise work output
  • Excellent interpersonal skills with the ability to communicate effectively with people
    at all levels
  • Goal/solution oriented and analytical/conceptional thinking
  • Very well organized and high commitment to the tasks
  • Fluent English and German oral and written
  • High command of MS Office Suite (Word, Outlook, Excel, PowerPoint)
    and in the general use of information systems
  • Very good typewriting skills
  • A reliable, diligent and stress flexible team player
  • Motivation for Fairtrade

Advantageous:

  • University education in economics, communications or human resources
  • Further education or training in the area of communications, marketing etc.
  • Language skills in Spanish
  • Basic financial knowledge or understanding
  • Experiences in project management in an international environment

TERMS AND CONDITIONS

  • Job Share: 100%
  • Position is based in the FLO-CERT Office in Bonn, Germany
  • Start date: 1st of November 2011
  • The office language is English
  • Salary is paid according to the Collective Bargaining Agreement Category (Tarifvertrag Groß- und Außenhandel, Nordrhein-Westfalen), Salary Range V plus an attractive benefits package
  • 30 days of holidays

TO APPLY

  • For applying, please visit the FLO-CERT vacancy website:

    www.flo-cert.net/flo-cert/main.php?id=8

    Please follow the application procedure for submitting your application documents in English, with Curriculum Vitae, motivation letter and salary indication to Mr. Christian Jambor.

  • Deadline for applications: 28th of August 2011

  • Please consult www.flo-cert.net for more information on FLO-CERT GmbH and the Fairtrade movement.

 

– Please note: Only those invited for an interview will be contacted. –